Customer Service Officer (Night shift)

The Role

As an Overnight Call Centre Agent, you will be in continual contact with clients, along with our clients’ customers, fleet controllers and drivers. You will be an expert communicator that demonstrates knowledge, empathy and professionalism across our various communication channels including phone, email, and web platforms. You will be self-motivated and thrive operating as a team member. You will display an accurate eye for detail, be customer focused and eager to assist in every way. You will be efficient and effective, complying at all times to Equity Transport Groups’ policies and procedures.

Reporting to:

Head of Service

Customer Service Manager/Supervisor

Tasks and Responsibilities

  • Receive, process, and handle incoming requests whether by telephone or in writing and respond as required in a professional and timely manner
  • Login to various client portals and extract bookings and enter them into the ETG Booking System.
  • Carefully read booking details off any correspondence and ensure the information is transferred into the reservations screen accurately.
  • Confidently make phone reservations in a timely manner whilst ensuring all information is read back and confirmed to ensure information is correct.
  • Making outbound calls to:
    • Passengers who have not confirmed their pickup time
    • Airlines when the driver is unable to find their passengers
    • Drivers who have not accepted bookings that have been sent to them
    • Passengers when we are unable to fulfill a booking
    • Anyone else as required by Management
  • Receiving inbound calls from:
    • Drivers who are enquiring about Airline Crew bookings
    • Drivers who are enquiring about any other bookings
    • Anyone else as required by Management
  • Positively contribute to the teams’ daily goals with communication and following procedures of a daily
  • checklist that nominates you for specific tasks each day.
  • Focus on solving conflict, not blaming; Maintain confidentiality; Listen to others without interrupting.
  • Understand the reporting procedure within the organisation and fully support your manager and management team.
  • Fill out the required documentation that relates to your position e.g. time sheets, incident reports etc

Key Skills

  • Excellent written and oral communication
  • Pleasant telephone voice and manner
  • Outstanding communication and problem-solving skills
  • Punctual and dependable
  • Ability to deal patiently with customer enquiries and problems, and ability to remain courteous and polite
  • Ability to work in an area with changing and sometimes conflicting priorities
  • Well organised with ability to multi-task and perform well under pressure
  • Excellent oral and written communication
  • A great sense of customer focus
  • Confidence to work unsupervised
  • Accountability for your actions and the success of Equity Transport Group

Qualifications/Requirements

  • Minimum 1-year experience in a similar customer services role, handling customer
  • enquiries and complaints
  • Experience working with Microsoft Office Suite